Build a Skilful Team with Resource Management Software
In today’s dynamic business world, you need to make the most of the resources you have. Therefore, enhancing every aspect of your organization’s resource management strategy is very important. By resource management, we mean efficiently deploying the resources at hand to various projects and organizational jobs. So, how can you do that? Being aware of the resource utilization percentages to push resource optimization is the key. As resources are the most precious asset of any firm, choosing the right resources at the right time for the job is the key. Moreover, keeping those resources satisfied and working to develop their skill set is important to build a competent team. Challenges like wrong hiring, under or over-utilization, burn-out, ad-hoc hiring, or firing are a few of the main reasons many organizations fail with resource management. The right resource management software helps to improve the resource scheduling, utilization and streamlines operations.
Demystifying Resource Management
Resource Management is efficiently utilizing different types of resources to get the work done. These resources include human resources, facilities, machinery or equipment, assets, and more. Resource management means how well you organize and use finite resources to complete your projects successfully. This process refers to planning, scheduling, and allocating resources to suitable projects at the right time while staying within the budget. A detailed resource management plan helps the project managers to utilize their skilled people and improve profitability optimally. You can do so by implementing a leading resource management software that can help you with comprehensive reports and data on resource utilization, productivity, and lots more.
What are the 5 Pillars of Resource Management?
- Organization-Wide Visibility
Imagine if you had access to the resource details, project portfolios, and timelines for the entire organization. This is what you need for efficient resource management. Having clear enterprise-wide visibility ensures streamlined processes and seamless collaboration among teams and departments. Also, as a project manager, you will have access to data like resource availability, skillsets of people, schedules, etc., in just a few minutes. Because of that, you will make well-thought decisions backed by facts and not do last-minute hiring. In addition, when you work with resource management software, you can make real-time changes to the project schedule, inform the stakeholders, and pull out reports whenever needed.
- Efficient Scheduling – Achieve More with Limited Resources
Hiring skilled resources isn’t a cakewalk. An organization spends a lot of time and money in finding the right people and then hiring them. But it doesn’t end there. Efficiently utilizing your resources is another important factor in the success of your projects. This is where the right resource management software proves useful. eResource Scheduler Cloud is one such AI-enabled tool that helps organizations in utilizing their valuable resources efficiently. It enables you to methodologically profile, find, and then schedule competent resources on various projects and ad-hoc work. The tool’s brilliant features are developed after incorporating industry feedback. This helps businesses to gain the optimum out of their resources and finally get more with limited resources. The organizations using eResource Scheduler Cloud report completing approximately 15% to 25% additional projects to do efficient resource scheduling.
- Allocating the Best Fit Resources to the Right Tasks
If the activities are project-centric, resource scheduling and allocation can’t be based only on the timelines. You need to tie it with a competency, qualification, and experience checklist so that the project hiring, milestones, and outcomes remain at an advantage. Usually, the resource request process involves focussing on multiple spreadsheets and communication between various managers. That traditional way won’t get you an ideal or best resource fit. But imagine if resource management software provides you organization-wide visibility into all the resources and their skill set, qualification, experience, etc. Such a tool also enables you to use advanced filters to look for people based on their competencies, other factors, and availability. Because of this, you can align the most suitable resources on the right projects. Additionally, you can enhance your internal shifts, thus making the optimum billable hours and encourage people to explore newer opportunities.
- Using Dashboards to Forecast for Future
You need accurate data and information to make effective resource management and make well-informed decisions. With a highly configurable tool, you get easy-to-use and detailed dashboards. With this, you can access all the important information on one single screen within a few minutes. These widgets display information in various units and scales according to your requirement. These dashboards offer real-time insight into key data like resource utilization, capacity, availability, the status of projects, etc. It also highlights any loopholes or areas that may need attention. Because of that, you can easily drill down to get more insights and find solutions. You can also perform demand forecasting with resource management software. You can get the right talent onboard well in time and notify your hiring managers of any requirement to hire new resources.
- Measure and Optimize with Detailed Utilization Reports
Businesses always strive to optimize their resource utilization; however, it’s tough to improve what you cannot measure precisely. Hence, the first step is to measure resource utilization and then report it accurately. Leading resource management software put algorithms to use to measure and report resource utilization precisely at all levels (resource, team, project, office location, etc.). What’s more? This utilization data is updated in real-time in case a new booking is created or if any booking is deleted or updated. These resource utilization reports can be easily configured with different views, graphs, units, filters, etc., and provide all the key information needed by the management for making important decisions.
Why Use eResource Scheduler for Resource Management?
eResource Scheduler Cloud is a top-rated tool that enables resource scheduling of any type. Each resource type usually has a profile form to capture information. The configurable fields of this software allow capturing information as per the requirements of the different resource types. Various project types can also have a field to capture custom information. With this award-winning tool, you can do reporting based on the project types. The tool’s resource availability report shows precise and integrated data at all levels of the business (resource, team, facility, etc.). That’s not all. You can get multiple units and views too. This resource management software also maintains a list of all the organization’s projects and resources in one central place. If you want to know more, do sign up for a free trial and make well-informed decisions on resource management.